When the company is planning to move offices, there’s a fair amount of preparation involved. In some cases, it’ll just be about the logistics of pulling it off without any business downtime. In other situations, upgrading or switching to better systems ahead of a move may be used to ease the transition. 

Here are 4 essential business services to use in preparation for and to complete a successful office move. 

Moving to the Cloud

Switching from being partially cloud-based with some files online, others on the office server, and a few physical folders scattered about creates a bit of a mismatch. Likely this situation has developed over the years as some departments moved over to the cloud while others were slower to adopt it. 

With transportation, bear in mind that older platter-design hard drives don’t suffer vibrations well, so one poorly laid road on the journey to the new office can be enough to corrupt data on a drive. Solid-state drives without moving parts survive vibrations better. 

Before relocating to a new office, it’s best to get all files over to a secure business cloud. Digitizing remaining files and uploading them to a secure off-site location provides assurance that should a server go missing or get damaged in transit, the data won’t be lost forever. 

Wire Up the New Office

A structured cabling service is necessary to get the new office prepared. Planning for high throughput for data streams, network traffic, and VoIP calls is necessary. While Wi-Fi is popular at home, it poses an unwanted target for people nearby who may wish to penetrate the work network. Also, by using network cables, proper control of communication quality is more assured without worrying about interference from nearby Wi-Fi networks on another floor or nearby building. 

Richmond Communications Group, Inc. is well-qualified to design network cable infrastructure because they’re a Registered Communications Distributed Designer. So, they can produce a network infrastructure design and then execute it perfectly. Why leave something so important up to chance?

Overlapping Facilities

It’s often beneficial to have overlapping facilities so that both offices are open on moving day. Staff should also be distributed appropriately to ensure customer requests are being handled promptly. This is why it’s sensible to have the new office wired up and fully tested well ahead of the moving day. That way, the office cabling is set up correctly, there are enough network connection ports in the right places throughout the office, and the phone system is operational. Calls can then be redirected when needed, until finally moving the lines fully across. 

Moving Services

Office moves are pulled off by corporate relocation services. Care must be taken to box up everything safely but still leave out what’s needed up until the last minute. Look at the reviews for corporate relocation services to find the ones that regularly pull it off without damage to office furniture, servers, or have items going missing. 

Also, consider outsourcing some other services to a third party leading up to the move. With professional services, it can take some of the day-to-day activities off the shoulders of busy staff while they’re managing the disruption.