Perfect Describes Solution to Convert Offline Data Files Into PST Files

OST files are copies of Exchange mailboxes kept locally on the system. When Exchange Server is down, you can still access your mails by using the copy OST file in the Outlook application in offline mode. Due to the local OST file location on the system drive, these OST files are always subject to corruption and errors, but they are unaffected by the Exchange Server's health. It works on the same computer as the specified Exchange Server, but it won't open in OST format on another system Outlook application where the Exchange Server is either not set up or different. As a result, transferring OST to a different system in the same format is not possible. Only by converting Offline data files into PST files would this be feasible.

What is the Purpose of Converting an OST File to a PST File?

But why are we talking about OST file conversion? What exactly is the point of conversion?

Converting an Offline Data Files into PST Files for a Variety of Reasons

The Exchange Server has failed. The Exchange Server is down for maintenance. Exchange mailboxes require backup. Data movement from one system to another The exchange account and data were accidentally deleted. OST file that is too big for Exchange Database corruption in Exchange Server Creating a new OST file Let's look at several scenarios where users convert OST to PST file using professional third party tool should be the user's final option.

1. Increasing the size of the OST File

OST files are large enough to store large amounts of data from Exchange mailboxes. Even so, in some cases, the data grows numerous times as a result of the OST file copy, and this must be dealt with. This necessitates the need to archive OST file elements and preserve them as PST files on the machine.

Solution

The Auto Archive Settings feature in Outlook is necessary for this manual procedure, i.e. archiving of OST file items. Navigate to File > Info > Options > Advanced > AutoArchive Settings in the Outlook programme. The user can define the number of days that will be archived over a period of time, as well as the destination location for saving the archived OST data into a PST file. This method, however, cannot be used to archive contacts.

2. The OST is Orphaned

When an Exchange account is destroyed, crashed, damaged, corrupted, lost, or inaccessible due to maintenance, an OST file becomes orphaned. The OST file can no longer be read without a healthy, configured Exchange Server account, and it must be converted to PST format, which needs the use of Outlook again.

Solution

The conversion would be achievable using these two techniques if you had an OST file configured in Outlook via Exchange Server (OST is not orphaned) and was accessible by using cached mode and Outlook settings.

Users can drag and drop individual folders from OST Inbox to PST Inbox 1, OST Drafts to PST Drafts 1 folder, and so on to construct a new Outlook profile to save OST file items to a new profile PST file.

Another option is to use the Outlook application's Export tool to convert an OST file to a PST file. The procedure is time-consuming, requires concentration, and can sometimes lead to failure. It necessitates the Outlook application's connection to the Exchange Server. Furthermore, this approach solely transfers email content to the PST format, avoiding the export of folder characteristics and permissions.

Unfortunately, there are no manual conversion options available for orphaned OST files. Almost every manual method involves using the Microsoft Outlook application to convert Offline data files into PST files, which isn't always necessary. So, we've spoken about why OST files need to be converted to PST files and how to do it manually. All techniques necessitate the use of Outlook to accomplish the conversion and therefore are not totally secure or reliable. These approaches have a number of drawbacks, such as mailbox item constraints, OST file size limitations, complexities, long processes, and so on, and do not meet the user's needs for a secure and speedy conversion. However, our goal is to provide you with a secure, dependable, and quick solution conversion that does not require Microsoft Outlook or Exchange Server. Let's put greater emphasis on that.

The OST to PST Converter tool is a professional solution for opening/converting OST files to PST without Outlook. For conversion, this software does not require the Outlook application interface; instead, it only requires an OST file. You may either download the free version or purchase the complete version from the company's website and install it on your computer.

Summary

The significance of OST files and the need for their conversion to PST file format are addressed in detail, along with the reasons for doing so. Some manual solutions with Outlook conversion requirements are discussed, along with their downsides. The blog's final section is protected by an effective converter program that converts Offline data files into PST files without the need for an Outlook application.